Below is a summary of key information for exhibitors and vendor/booth events.

Decorating

No signs or banners may be hung on the walls or ceilings without prior approval of Tyler Rose Complex staff. No nails, screws, staples, tacks, or pieces of tape may be used to hang signs. It is recommended exhibitors utilize pipe and drape or other freestanding structure to secure decor and signage. 

Electrical

Electrical outlet map available upon request. Please contact us or call (903) 531-1212. Event logistics involving large amounts of electrical usage must be discussed prior to event to ensure adequate supply is available. Exhibitors requiring electricity at their booths should contact their event coordinator first for details. 

Fire & Safety

All events, trade shows and trade show exhibits are monitored by the Fire Marshal’s office. For permits and information on current fire codes, visit the Tyler Fire Marshall's website. 

Updated fire and safety plans coming soon. 

Food & Beverage

Catering

The Tyler Rose Complex does not provide in-house catering at this time. No food or beverage products may be given away or sold on premises without prior approval of the Tyler Rose Complex. Events may provide food and beverages for their guests by utilizing catering, food delivery or serving pre-packaged concessions, provided they are pre-approved during the booking process. Lessee's are responsible for ensuring all proper health permits and insurance for the event. Private events may bring in food provided by caterers covered by cottage laws and/or prepared by family, but public events are required to use a fully licensed caterer or only provide pre-packaged foods. Additional requirements, fees and paperwork will be required. A full list of requirements for providing food at your next event and a list of preferred vendors can be provided upon request. 

Alcohol

BYOB is strictly prohibited at all Tyler Rose Complex facilities. Events must be pre-approved to provide or sell alcohol and are required to hire, at their own expense, bartenders to serve the alcohol and licensed security to be present for the entirety of the event. Ticketed events and/or events selling alcohol are required to complete additional TABC permits at least 14 business days prior to event. Additional requirements/limitations, fees and paperwork will be required for all events serving alcohol. 

Resources

• NET (Northeast Texas) Health Department - Food/Beverage Permitting Information
• Cottage Law Production Requirements
• Temporary Health Permits - Event Coordinators | Individual Food Vendors
• List of permitted food trucks in Smith County
• TABC Licensing & Permit Forms | Temporary Event Forms
• Texas Alcoholic Beverage Code

Freight

The Tyler Rose Complex does not accept, store, or ship freight or packages for individual exhibitors, delegates, or decorators. Freight must be shipped to and handled by the official show service contractor or decorator and no items are allowed to be stored in any Tyler Rose Complex facility outside of contracted event times. This includes all rentals, decorations, food and waste created from event. 

Loading Information

Load-in/out for exhibitors must be done through the location designated for that room or hall. This is due to the fact that the TRC has many meeting and exhibit halls which may be in use by multiple clients at the same time. Unless the entire facility is booked for your event, we cannot guarantee access to any unrented areas of facilities. The Event Coordinator for events should specify the correct loading area for each show. If there is any question as to which access point should be used, please check with the show manager or TRC staff prior to arrival. For dimensions and weight requirements of loading areas, please contact us at (903) 531-1212. Lessees may not use on-site lifts or dollies to load items and will be required to rent or provide these items, at their own expense, if needed.

• Rose Garden Center: A small loading dock on the North side of the building, located off Rose Park Drive, is accessible with prior approval only. Items may also be loaded through the main entrance doors. 
• Historic Mayfair Building: Two ramped loading areas are located on the North side of the building and are accessible from Front Street or Fair Park Drive entrance. Logistics of loading bulky or large items should be discussed and approved prior to event. 
• W.T. Brookshire Conference Center: Loading dock is located on West side of property with direct access to kitchen and main hall. Items can also be loaded from main entrance on South side of property depending on other events occurring simultaneously on-site. Please discuss loading logistics with TRC staff prior to event to ensure access and a smooth loading process.
• Vehicles are strictly prohibited from driving on landscaped or pedestrian areas around the facility.
• Vehicles should promptly be moved away from loading area to make room for others. Use of covered patio areas should be prearranged with TRC staff. 
• Please be aware of all signed and marked Fire Lanes. Parking in a Fire Lane, even for loading or unloading, is illegal and may result in a citation or towing.

Any large equipment for exhibit which will meet or exceed 100 pounds per square foot in weight must provide horizontal dimensions (width and length) of the footprint of the complete rig and unit along with a certified weight ticket indicating the total weight or the rig and unit at least two (2) weeks prior to the move-in day of the event. The dimensions (height, length and width) and weight of all equipment to be displayed at the Tyler Rose Complex must be submitted for pre-approval. Equipment that does not meet weight restrictions (pounds per square foot) will not be allowed.

Please note: the measurements are overall dimensions from bumper to bumper (length) x side to side (width). The footprint is surface area that is actually on the floor (length – center of front wheel to center of back wheel) x (width from side to side).